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EbA Call for Proposals

EbA 5CfP FAQs

Concept Note

What are the grant sizes available under the fifth call for proposals?

Medium grants are between USD 400,000 and USD 1 million and large grants between USD 1 million and USD 3 million.
Which countries are eligible under this call for proposals?

Cuba, Dominica, Dominican Republic, Grenada, Haiti, Jamaica, Montserrat, Saint Lucia, and St. Vincent and the Grenadines. Proposals for regional projects are encouraged.
What languages are accepted for the concept note submission phase of this call?

The EbA Facility accepts concept notes in English, French and Spanish.
Where can I watch the concept note preparation webinar?

The webinar for the preparation of concept notes for this call was held on October 17, 2024. Watch it here.

General

I was unable to join the webinar. Will the recording and the presentation be available? Will there be a second webinar?

Yes, the recording and presentation were circulated to our list of registered participants. They are also available at these links:

CBF EBA 5CfP Webinar

CBF EBA 5CfP Presentation

There will not be a 2nd webinar.
When would you expect projects to start and funds to flow?

The signing of the Grant Agreement is expected on or around November 2025. The first disbursement is available for transfer immediately after signature.
Will there be a sixth call next year with similar pillars?

At this point, there are no plans for a sixth call.
Will there be another opportunity to ask additional questions?

Questions may be submitted by email up to 5 November 2024. We will consolidate them and post them on our website together with the answers. There will be no further opportunity to ask questions after that date.
Where can we find previous successful projects to learn from them?

On our website. The link is also provided here for ease of reference: 1st Call for Proposals – Project Flyers – Google Drive
Do you have project exclusion criteria? (e.g., IKI has a list of activities not eligible).

Yes, you can find the exclusion list on our website.

CBF Environmental and Social Policy and Exclusion List | Resources | Caribbean Biodiversity Fund
Is there an average project duration that is considered favorable? (e.g. 30 months)?

No specific duration is considered favorable. However, most of our successful grantees have opted for the full project length (36 to 48 months), but it all depends on your local situation.
Are the three essential elements of EbA given equal weight?

EbA supports climate change adaptation by actively using biodiversity and ecosystem services as part of an overall adaptation strategy. All three elements—adaptation, biodiversity/ecosystem services and livelihoods —are equally important to the EbA approach.
Can you repeat the 5 criteria mentioned at the beginning of the webinar?
There are 3 pillars or essential elements for all EbA projects and under each pillar there are specific criteria to consider, for a total of 5 criteria.

Pillar A: Helps people adapt to climate change.

Criterion1: Reduces social & environmental vulnerabilities

Criterion 2: Generates societal benefits

Pillar B: EbA makes active use of biodiversity and ecosystem services

Criterion 3: Restores, maintains or improves ecosystem health

Criterion 4: Is supported by policies at multiple levels

Pillar C: EbA is part of an overall adaptation strategy

Criterion 5: Supports equitable governance and enhances capacities.
Is there any relationship between the EbA Facility and the National Conservation Funds across the Caribbean?

Many National Conservation Trust Funds (NCTFs) were established with support from the CBF. However, the NCTFs operate as independent entities with their own management systems. The NCTFs are eligible to apply for funding from the CBF Facilities and will be considered with equal weighting as all other applicants.
Can you please share the deadline and details on how to use this facility?

The EbA 5CfP opening date was 8 Oct 2024. Closing date for Concept Notes is 17 Dec 2024. For additional information, please visit our website, here the link:
Ecosystem-based Adaptation (EbA) Facility’s Fifth Call for Proposals | Calls for Proposals | Caribbean Biodiversity Fund
Is there flexibility in obtaining business certification? Can alternative documents replace the required certification for startup funding?

All applicants must submit some form of certificate of registration with their concept note.
What is the minimum and maximum project duration?

There is no minimum duration; the maximum duration is 48 months.
What criteria are used to evaluate the concept note?

The evaluation scoring sheet for concept note can be found in our website, under “How to apply – Step 1” Ecosystem-based Adaptation (EbA) Facility’s Fifth Call for Proposals | Calls for Proposals | Caribbean Biodiversity Fund
If another international organization has approved the first phase of my project, can I submit the second phase in this call, even if the first phase is just starting?

It is possible to submit a phase two proposal of another project. The selection committee will assess the feasibility of the concept according to the published criteria, The second phase would be expected to start in November 2025. For any proposal that is dependent on a preceding project/phase or activity, convincing evidence of successful implementation of the previous project/phase will be required.
Could you confirm if the spacing in the application template should remain at 1.15?

Correct, the spacing should not be modified.
Could you clarify if partner declarations are required at the concept note stage?

No, not at the concept note stage. The concept note template details all the required documents for submission. In the following link, you will find access to the concept note template in three languages, Spanish, English, and French: Ecosystem-based Adaptation (EbA) Facility’s Fifth Call for Proposals
In the concept note section on relevant past projects, can we include projects led by subgrantees?

Yes. Any relevant experience of the consortium should be included.
Is proof of land ownership required in the proposal, or can land use agreements be secured after proposal acceptance?

If project activities depend on the availability of land and tenure security, evidence of this should be provided.
Is there a review process available for our draft Concept Note before the formal submission in December?

Unfortunately, there is no review process available for draft Concept Notes prior to formal submission on December 17, 2024. The selection of Concept Notes is a competitive process.
Is there a limit on the size of the population in the community that can be directly impacted by the proposal?

No, but the number of persons benefiting directly is an important indicator and should be sufficiently large to justify the investment.
Can an institution submit or participate in more than one proposal?

Yes, it is possible to submit or participate in more than one project. Bear in mind that your projects will be competing against each other as well as with the other submissions.
Do the supporting documents (records, audits, support letters, maps, evaluations, etc.) need to be in English, or can they be submitted in Spanish in the first phase of the concept note?

Submissions for the Call for Proposals may be submitted in English, Spanish or French.
What is the minimum duration for medium-sized grants?

There is no minimum duration established. The duration will depend on the project’s objectives and design.
Besides registration documents, recent financial statements, and letters of support, are there any other requirements for proposal submission?

The concept note template details all the required documents for submission. In the following link, you will find access to the concept note template in three languages, Spanish, English, and French: Ecosystem-based Adaptation (EbA) Facility’s Fifth Call for Proposals. You are welcome to include any additional information you consider relevant; however, please note that we will review such additions at our discretion.

Project Location

Are the Dutch Caribbean and Barbados eligible for CBF EbA Facility funding?

No. Eligible countries and territories for the 5th Call for Proposals are: Cuba, Dominica, Dominican Republic, Grenada, Haiti, Jamaica, Montserrat, Saint Lucia, and St. Vincent and the Grenadines. The CBF EbA Facility can only fund activities in these geographies.
A Dutch organization may lead a project, as long as the intervention(s) target eligible countries.
Can we target two different zones within a country for large proposals (e.g., distant marine protected areas), or do you recommend keeping the intervention zones within the same region?

Yes, a project can target multiple sites, but also can keep the intervention areas within the same region.
Can more than one project be submitted if we work in several areas?

Yes, it is possible to submit more than one project. Bear in mind that your projects will be competing against each other as well as with the other submissions.
Are project proposals limited to the mentioned islands, or is it possible to submit a project for a different island?

The EbA Facility can only provide funds for the nine specified islands. You may include other territories, but they must be funded separately and not from the EbA Facility.
In your EbA 1 – 4CfP FAQs frequently asked questions you indicated “additional Caribbean countries may receive support through their participation in multi-country projects. Multi-country projects are projects involving activities in more than one country, and the majority of countries (at least three – quarters) must be on the list of eligible countries referenced above. These multi-country projects could benefit the following additional insular countries: A&B, Bahamas, Barbados, St, Kitts and Nevis and T&T”. What costs would be covered for the insular countries’ participation if the multi-country projects criteria have been met?

Eligible countries and territories under the 5th Call for Proposals are: Cuba, Dominica, Dominican Republic, Grenada, Haiti, Jamaica, Montserrat, Saint Lucia, and St. Vincent and the Grenadines. The other countries mentioned in our “Frequently asked questions for previous CfP (1-4)” can no longer receive CBF EbA Facility funds. That has been phased out.

Eligibility

Can UN agencies, such as Women Multi-Country Office Caribbean or FAO, apply to the EbA Facility? If not eligible to lead a project, can a UN agency be part of a consortium and receive funds from the lead organization?

UN agencies are not eligible to apply as project lead under the 5th CfP. However, they can be part of a consortium and receive funding for specific tasks
For a company in Haiti, what are the mandatory requirements to be eligible?

The requirements are the same as for private companies elsewhere. In addition to the obligatory documentation listed in the concept note template, you must have relevant expertise, a track record of managing projects of similar size, and provide at least one-to-one matching funding—though more is preferred.
Is it possible for international NGOs working in the Caribbean to apply for funding (for example, TNCs)?

International NGOs are allowed to apply. However, TNC is an exception because they are a founding member of the CBF. Thus, TNC is not eligible.
Can a Canadian organization lead a project for Cuba?

Yes, this is possible. The applicant would have to demonstrate experience in implementing projects or other relevant activities in compliance with US Government regulations concerning Cuba. Proposals need to actively engage Cuban partners.
Can project proposals be joint submissions or must they be submitted by under one entity?

A single, eligible agency must lead the submission. This lead agency would sign the grant agreement with the CBF if the proposal is selected and be accountable to the CBF. Submissions that consist of consortia of corporate partners are allowed.
If an agency is HQed outside of the eligible countries (e.g., Colombia, Canada, Dutch Caribbean, etc.), can this agency lead an eligible submission if all beneficiary countries are eligible?

Yes, an organization based outside the Caribbean can lead or participate in a consortium, as long as the project activities are implemented in one or more of the nine eligible Caribbean islands.
Are government entities allowed to be part of a consortium?

Yes, but they cannot lead a CBF EbA project.
Can a community organization with a board appointed by a government official apply as the lead, or only as part of a consortium?

If the organization is registered as an NGO or CBO it can apply. If it is a direct branch of government, it will not be eligible.
Can government agencies apply with an NGO leading the implementation?

Yes, government agencies can be part of the consortium if an eligible NGO is leading the project.
If our main beneficiary community is not located directly on the seashore, but near a coastal lake, and our restoration activities, including mangroves and coastal forests, will take place in areas closer to the seashore, is this eligible for funding?

The EbA Facility supports projects in coastal and marine ecosystems linked to beneficiary communities. Restoration in coastal lakes may qualify if it’s connected to coastal ecosystems, and a clear benefit to the community is shown, even if they’re not directly on the seashore.

Financial Information

Is there any financial or technical assistance to write the project proposal?

No assistance is available for the Concept Note stage. If shortlisted and invited to prepare a Full Proposal, applicants may request Project Preparation Grant support of no more than USD$10,000.00 This funding can be used for translation, baseline studies, stakeholder consultations, and/or hiring an expert to assist with the proposal writing.
What is a recommended match ratio to be competitive (for private and non-private sector entities)?

For the private sector, the minimum required co-financing is a 50:50 match with the amount requested from the EbA Facility. However, higher contributions are strongly encouraged and more competitive. We also assess the nature of the co-financing provided; for example, contributions toward staff salaries are rated more favorably than those covering indirect costs.
For non-private sector entities, co-financing is not mandatory but is highly valued. The higher the contribution, the better, with cash contributions being rated more favorably than in-kind support.
Is in-kind co-financing accepted?

Yes. Cash co-financing receives a higher score than in-kind co-financing.
Is there a minimum annual turnover requirement to qualify?

No, there is no minimum annual turnover requirement. However, we do consider the entity’s track record in managing projects or activities of similar size when evaluating qualifications.
May grantees provide subgrants to smaller entities or activities?

While this is not common practice, well-justified subgrants may be considered when they add value, facilitate achieving the project goal and are not too time-consuming to set up.
Can you clarify what you mean by a “signed and stamped” version of the audit? Our audits are not typically stamped.

Most audits are signed and stamped by an auditing firm, if not, they should clearly show that they were prepared by an independent and official auditing firm.
How can an organization demonstrate capacity to manage projects over $1 million if recent financial statements don’t reflect this experience?

In addition to audited financial statements, you should list relevant past projects that your organization has managed during the last 5 years. These are the two ways of demonstrating that the organization is currently capable of implementing projects of that magnitude. If this documentation is not available, we recommend applying for a grant size aligned with the organization’s verifiable experience, or identifying a relevant partner with the required experience.
Could you confirm if there is a cap or recommended percentage of the total budget that can be allocated to equipment (e.g., is 40% of the total grant amount acceptable)?

There is no recommended percentage for equipment allocation. However, the relevance of the equipment to the project activities should be clearly outlined and justified. It also helps to indicate how equipment would be stored, maintained and used after the project ends.
Are the following expenses eligible if justified within the project context?
Purchase of motorized vehicles

Equipment and internet subscription costs (like Starlink)

Acquisition of tools and vehicle hire for ecosystem restoration?

Yes.
Are staff costs for project employees eligible, and can CBF funds be used to pay local individuals for implementing nature-based solutions to reduce climate change impacts? Is there a limit on the percentage of the total budget that can be allocated to salaries and compensation for local participants?

Staff cost and payments to local individuals are permitted. There is no set percentage limit. The CBF EbA Selection Committee will assess the overall cost-effectiveness of proposals, including the likely benefit to local communities and sustainability beyond the project duration.
Are nonprofit non-governmental organizations (NGOs) required to provide matching financial contributions equal to the requested funds, or does this only apply to private companies?

The mandatory 50:50 match requirement only applies to the private sector. However, a high cofinance contribution of NGOs increases their score.
Is there a list of approved countries from which project equipment must be sourced?

No, however the CBF does have Environmental and Social Safeguard guidelines that should be reviewed. Grantees are free to source equipment from any legal source. The cost-effectiveness, including shipping and importation to the project site(s), should be considered.
Is it necessary to provide a cost-benefit analysis of the EbA measures?

No, it is not necessary. However, if you can demonstrate a low cost-benefit ratio, this will improve the cost-effectiveness score during the assessment
Do all entities within the consortium need to manage grant funds, or can they manage only the co-financing funds?

Grantees are solely responsible for and accountable to the CBF for the management of the CBF EbA grant. Lead applicants may agree with their consortium partners to issue sub-grants or contracts to consortium partners using CBF EbA grant funds. Cofinance, both cash and in-kind, is welcome from the lead applicant as well as consortium partners.
Can a project to be implemented in one or more of the eligible countries, make minor disbursements in Costa Rica for project support?

All CBF EbA project activity funds should directly benefit only the eligible beneficiary countries as outlined under the 5CfP documentation. However, payments for project support services such as salaries, technical assistance and administration may occur in another country. e.g. where the lead applicant is based.
For a likely first funding, can an organization submit a budget over 2.5 million USD for a relevant proposal spanning more than 2 municipalities and 9 fishing communities?

The maximum grant request under the 5th CfP is USD 3 million. Organizations must demonstrate that they have managed funds similar to the amounts requested. They must submit audited financial statements as proof. If the organization lacks experience managing such amounts, we recommend applying for a grant size aligned with the organization’s verifiable experience.
Our NGO was launched in 2023 and we only have audited financial statements for 2023. Can we apply for the EbA fund if we will have 2024 statements available in January?

We are willing to provide conditional compliance based on the 2023 audit, so that your concept note can be included in the assessment. Your 2024 audits would have to be submitted by 31 Jan 2025. Failure to do so would lead to automatic disqualification. Please also bear in mind that your NGO’s track record of managing funds of a similar size is an important selection criterion.
Can you confirm if the requirement for an exclusive bank account for the project can be waived if a financial system is in place that functions as a de facto independent account?

The requirement for an exclusive bank account cannot be waived for new applicants. If your organization has previously been exempted from this requirement for a CBF EbA grant, please note this in your application.

Project Design / Consortia

Is a project on waste management eligible?

A waste management project is not eligible as an EbA project on its own. However, a project can be considered if it aligns with the EbA Facility goals and includes specific activities related to waste management. For waste management projects, you may consider the CBF’s Advancing Circular Economy (ACE) Facility a possibility. The ACE Facility’s first call for proposals just closed.
We recently submitted a concept note to the ACE Facility. Would a further application under the EbA Facility affect our chances of being shortlisted?

No, submitting an application under the EbA Facility will not affect your chances of being shortlisted. You may submit relevant proposals under each CBF Facility. However, we encourage all applicants to carefully consider their project management and implementation capacity when applying for multiple sources of funding.
Can a project be linked to another in terms of scalability and shared benefits?

Yes. The EbA Facility welcomes replication and scaling.
Would the lead organization be allowed to purchase equipment that would be donated to local Cuban organizations to develop the project?

Yes, as long as the donation is done in compliance with US Government regulations concerning Cuba
If the lead organization applying now was a partner in a previous successful project, should this be considered as phase two, or a new project entirely?

It should be considered a new project unless a continuation of a first phase is expressly submitted.
If an applicant has already been successful and wants to apply as part of a consortium: Can the two projects overlap?

Yes. The EbA Facility welcomes replication and scaling. However, double-financing needs to be avoided.
Are all consortium members required to provide financial statements, or only the lead organization?

Only the lead organization needs to provide audits.
Are there any conditions for consortia that include the private sector? Are the activities and budget of private sector partners limited by some criteria?

We assess the overall cost efficiency of the project. If the private sector is part of the consortium, filling a specific gap and contributing co-financing—not just acting as a consultant—it can add significant value. If the private sector entity acts more like a consultant, local capacity building will be key.
Do you prefer stand-alone projects, or would you consider a project that complements an existing one with a funding gap?

Either is valid. It is advisable to build on existing projects, create synergies and avoid duplication.
Are there any support mechanisms or recommendations for small NGOs with technical capacity but limited financial experience and resources to participate in this 5CfP?

The EbA Facility may not be suitable for all organizations due to the size of our funding. However, small NGOs with relevant field expertise can participate as part of a consortium, and co-funding can be provided as in-kind
A consortium that has already made a proposal can make another proposal to EbA?

Yes. The EbA Facility allows repeat applicants
Does the EbA Facility offer networking opportunities, like workshops or conferences, to connect with potential collaborators or funders?

For the preparation of concept notes under the 5th CfP, a webinar to present the requirements and answer questions. Also, in our resources, you can find information on past successful projects.
Does the EbA Facility offer support or guidance for early-stage projects on climate change and sustainability? If so, what resources are available?

We shared lessons learned from EbA projects under the 1st and 2nd CfP as part of the clarification and briefing webinar on the 5th CfP. We will also offer an inception workshop for successful applicants.
Agencies in Montserrat have limited capacity to develop a proposal and implement a project. How can they benefit from the EbA Facility?

If they are not able to compete in the tier 1 funding bracket (USD$ 400,000.00 to USD$ 1 million), Montserratian agencies may be best advised to collaborate with a regional or international entity that can lead the proposal development and project management while building capacity in Montserrat
The documentation of the 5CfP specifies that the EbA Facility focuses on coastal and marine areas. Are EbA proposals in mountain ecosystems eligible?

The EbA Facility focuses on coastal and marine habitats. We welcome ridge-to-reef concepts if coastal and marine habitats and communities’ benefit from intervention in mountainous areas.
Are expenses related to the construction of facilities or the purchase of existing buildings eligible?

It is allowed if it is cost-effective and proven to meet the CBF Environmental and Social Safeguard requirements and all relevant local regulations and permitting. Our primary focus is on local communities that have improved livelihoods and enhanced ecosystem resilience, which will be assessed within that context. Be cautious about allocating a high proportion of the budget to infrastructure.
Would it be possible to combine funding for hard infrastructure (e.g., groynes for a fishing beach) with ecosystem restoration (e.g., mangroves)?

Hybrid grey-green infrastructure is acceptable; however, solely grey infrastructure will not be accepted.
A project targeting Ecosystem restoration / infrastructure development, not directly related to a marine or aquatic space (but related to indigenous groups), could be considered?

No, this falls outside the focus of the EbA Facility. All benefits must be directed toward coastal or marine ecosystems, and community benefits should also be coastal-related.
Are the following investments or activities eligible for EbA funding
Activities that halt deforestation

Invasive species management

Greenhouses

Indigenous groups

Poverty reduction

Educational activities related to climate change adaptation and biodiversity…

Data collection for policy and decision-making

Projects focusing on the feasibility and assessment of blue carbon and credits

Fisheries value chains for export market to increase livelihoods for small scale fishers

Activities that add value to species like snapper, yellowfin tuna, and lobster for export to improve small-scale livelihoods

Education and awareness-raising activities for children and adults

Environmental monitoring (monitoring and mapping of coastal and marine areas)

Training local people in modern wildlife and environmental monitoring techniques (especially using drones)

Development of on-site processing capacity for fishery products to minimize losses (in the absence of conservation facilities)?

Creation of a Nature Interpretation Center for environmental education and promoting ecotourism, linked to a marine Protected Area.

Creating watershed management committees (in a buffer zone of a marine protected area) to improve natural resource management through enhanced community participation.

Improving fishing practices, particularly adherence to fishing bans, size limits, and protected species, along with enhancing training for fishermen in conservation and fish commercialization to increase family income.

Strengthening the sea salt value chain for a community with abundant production, within the blue economy context.

Would a proposal for sustainable charcoal production from planned, fast-growing species in a buffer zone of a protected area, aimed at improving the conservation of the dry forest and mangroves within the protected area, align with the EbA methodology?

All these investments or activities can be valid components of an EbA project. However, they should not be considered in isolation. The CN should demonstrate an integrated project with an EbA focus.
Can a proposal be submitted by a group of organizations, including an NGO based in an eligible country and a partner from a non-eligible country, with ecosystem-based adaptation activities in both eligible and non-eligible countries?

Yes, an NGO based in an eligible country can lead the proposal, and it can partner with organizations from non-eligible countries. However, all funding must be invested in the eligible country. Activities in non-eligible countries must be funded through other sources, and this should be clearly stated in the proposal.
Please clarify the following about Environmental and Social Safeguards: Is a standalone ESMS document required for the project? If so, are there specific sections or elements you need customized or expanded? Should Waste Management Plans and Stakeholder Engagement Plans be included with the Concept Note? Could you provide access to the ES screening questionnaire mentioned on the website?
An ESMS document is not required for the Concept Note, only for the Full Proposal.

No, WMP and SEP do not need to be included in the Concept Note

Evaluation scoring sheet for Concept Note: (English, French, Spanish)
Can a Jamaican and American firm submit a joint Concept Note highlighting the combined experience? Are there any specific rules or preferences for the joint proposal model?

A single firm needs to act as lead applicant. This company would sign the Grant Agreement with the CBF if the submission is successful. The second company could contribute its expertise as a consortium partner. ALL project activities should be implemented in one or more of the nine eligible Caribbean islands
Could agroforestry activities that enhance land use, reduce erosion, and benefit marine ecosystems through decreased sediment flow align with the EbA methodology? Additionally, can the ‘ridge to reef’ approach be applied within a marine-terrestrial protected area, and are there any limitations on including agroforestry within such areas?

The EbA Fund supports a ridge-to-reef approach, provided there is a clear benefit to coastal-marine ecosystems. Agroforestry can be a valid component of such projects, but it should contribute to the overall EbA goals and not be considered in isolation. Limitations may arise due to regulations governing land uses in protected areas, so these should be considered when planning the activities.
If the lead entity is based in a European country but has the necessary registration to operate in one of the 5CfP eligible countries, should it submit both the registration documents from its home country and the operating registration for the other country? Should documents only be submitted by the lead entity?

Only the lead applicant needs to submit a valid registration certificate. The Selection Committee favorably views submissions led by applicants from eligible Caribbean countries. However, if the “registration to operate” is lacking essential information, such as the year of establishment and type of organization, the certificate of registration from the HQ country should also be submitted.
Could you advise if there is a cap or recommended number of project sites or communities that should be included in the project?

There is no specific recommendation. However it is important to select project sites that are accessible and manageable, and that all activities are achievable within the project timeline.

EbA 1 - 4CfP FAQs

General

Could you share the awardees’ proposals of the first round of CBF funding / financing, to have some reference to CBFs priorities?

We cannot share the successful proposal documents. However, you can view the project flyers for EbA Facility grantees from the 1st Call for Proposals.
When is the next call for proposals for the Insular Caribbean? This may be applicable for organizations that may not be prepared to participate in the fourth call for proposals.

The EbA Facility is a sinking fund. This 4th Call for Proposals is the final call under its current lifespan and availability of funds.
Will the CBF facilitate partnerships with others in the region for the purpose of applications to the call for proposals?

The CBF strongly encourages partnerships for Concept Notes. However beyond this webinar, which is a networking opportunity also with existing grantees, the CBF will not directly assist with partnerships or other aspects of proposal preparation.
If an organization is managing numerous projects using sub-accounts within an existing bank account, can extract project-specific financial information and has all checks and balances in place, would that bank account be acceptable?

We have tried this in a few exceptional cases in previous calls, and it did not work well for us. This is why our donor requested that no exception be made for this 4th call. A separate project account will be required.
Does the EbA Facility recognize the validity of artistic methods and engagement processes that support the EBA criteria?

Each EbA application is reviewed on its individual merit. Outreach and environmental education are an important part of EbA projects. Different methods are legitimate to reach different audiences and should contribute to strengthening the three pillars of EbA.
When is the deadline for submission of concept notes under the fourth call for proposals?

Applications can be submitted until Tuesday, January 24, 2023, at 23:59 UTC-5. Concept Notes received after this time will be rejected. Applicants will receive an email acknowledging receipt of their Concept Note at the time of submission.
Are land purchases eligible if it directly enhances the impact of the EbA process?

The EbA Facility has the flexibility to consider land purchase as part of an EbA project. Like any capital investment, it would have to be well-justified and contribute to the EbA objectives and sustainability.
If anyone wishes to partner with a non-Caribbean initiative and has interest in climate change mitigation, marine plastic prevention, gender studies, water sanitation, would that be considered?

The EbA Facility strictly funds projects with a clear EbA focus, in eligible Caribbean island states. Any partnership in relation to interventions outside of our mandate geography would have to supported by cofinance. Proposal with a focus other than EbA should be directed to the appropriate donor(s).
Is there any weighting given for or against applications received which are proposed to take place on the same island/community as existing CBF grant funded projects? Would synergies and leveraging existing activities for greater impacts be considered positively?

This is an open call. We welcome applications from all eligible geographies and have no bias for a particular coastal or marine ecosystem. The evaluation matrix (English, French, Spanish) rewards scaling-up an already tested approach that was successful or clearly shows synergies with other activities in the area, whether CBF-funded or not.
Where will the recorded version of The Concept Note Preparation Webinar that was held on Wednesday, November 30, 2022 be hosted?

The Concept Note Preparation Webinar that was held on Wednesday, November 30, 2022 can be watched here.
Are audits required during the CBF 4th call projects, and if so, for budgeting purposes, how often are these to be undertaken (e.g. annually, at end of project)?

CBF EbA grantees should budget for annual project audits.
Will you be doing another webinar at a different time for this call?

No, but you can re-watch the webinar here.
As an Annex, would it be adequate to send a document where we can expand and elaborate on the consortium, the project background and approach, and our proposed team of experts?

The submission of an Annex is optional and should be kept as succinct as possible. If the concept note is shortlisted, we will invite a full proposal. At the full proposal stage, applicants have the opportunity to expand and elaborate on their consortia (if applicable), the project background and approach, and proposed team of experts.
Is it possible to get abstracts and contact details for projects funded under the 1st Call for Proposals in Haiti and the Dominican Republic?

Our two grantees with activities in Haiti are J/P Haitian Relief Organization (contract: Marc Kenson Theus, kenson@haititakesroot.org) and the Dominican Institute for Integrated Development (contact: David Luther, david.luther@iddi.org.

The four grantees with activities in the Dominican Republic are the Centro Agronómico Tropica de Investigación y Enseñanza (CATIE, contact: Miguel Cifuentes, miguel.cifuentes@catie.ac.cr), Fundación REDDOM Rural Economic Development Dominicana (contact: info@fundacionreddom.org), Fundación Grupo Puntacana (contact: Jake Kheel, jkheel@puntacana.com), and IDDI (as above).
Do projects need to address marine or coastal water resources directly through EbA measures or may activities take a broader landscape approach, such as the “ridge to reef” approach?

This Call for Proposals focuses on improving the management and/or restoration of EbA-supporting marine and coastal zone habitats. Where a ridge to reef approach is being proposed we would expect that the share of EbA supporting coastal/marine habitats will be in the majority of measures of the overall proposal.

Budget

No results found.

Concept Note

Do you have templates for the required documents you are requesting?

The Concept Note template is available in three languages on the call for proposal page. The required wording for the Declaration by the lead applicant is provided in the Concept Note template: “I, the undersigned being the person responsible in the Applicant’s organization for the proposed Project, do hereby certify that the information given is true and correct at the time of submission.” and would need to be pasted into the lead applicant’s letterhead and uploaded with signature, name, position, place, date. The Certificate of Registration of the applicant organization would be provided by the applicable country’s authorities, and the Audited Financial Statements would be prepared and signed by an independent, external auditor, engaged by the applicant to produce these audits.
We at the University of Havana need you to kindly send us the concept note template in English and Spanish, as we have not been able to download it and we are very interested in applying to the EbA Facility’s Fourth Call for Proposals.

Applications that include Cuba will only be accepted from United Nations agencies and US based institutions that have experience in implementing projects and other activities in compliance with US Government regulations concerning Cuba. If the lead applicant also encounters problems downloading, a representative of the lead applicant should contact us.
We are going to apply as a consortium with a number of local partners. Do we need to list our partners’ past projects as well? If our partners have matching funds available from other projects, should we list them in the budget?

The relevant experience of all consortia members will be assessed. As such, it may be useful to list partners’ relevant project expertise. Partner co-finance should be included in the budget section under “Are there in-kind contributions from your organization or from other supporters or partners? In-kind support may include labor, travel costs, equipment that is provided to the project, training, etc.”
As an Annex, would it be adequate to send a document where we can expand and elaborate on the Consortium, the project background and approach, and our proposed team of experts?

The submission of an Annex is optional and should be kept as succinct as possible. If the concept note is shortlisted, we would invite a full proposal. At the full proposal stage, applicants have the opportunity to expand and elaborate on their consortia (if applicable), the project background and approach, and proposed team of experts.
Can we delete the whole tabular format of the concept note template provided. I have seen a previous submission that made it through the first round, and it was without the tabular format?

The preference is that you use the tabular format represented in the concept note template.

Eligibility

What are the limitations for Cuban applicants?

For projects that include Cuba, project proponents (lead agencies) must be US based organizations. These must have experience in implementing projects and other activities in compliance with US Government regulations concerning Cuba. Applicants must include documentation that demonstrates such experience as well as any additional evidence that provides information on internal systems in place to ensure compliance.
Are island coalitions (5 NGO/CSOs with MoU) considered an acceptable project applicant?

Consortia are welcome to apply. However, there should be a clearly defined lead agency, the “Applicant Organization”, as detailed in the concept note template. This agency, if successful, would be the responsible contract party.
Does the following footnote apply to a conservation organization based in the USA and with work in Cuba?

Yes, it applies to all applicants who wish to propose projects with activities in Cuba.

“Organizations from outside the Caribbean applying for funding should have EbA experience/expertise, as well as one or more local partners. It is expected that international organizations applying for grants will incorporate local knowledge transfer and capacity building activities in their projects.”
Can we apply under this call if we are in the process of requesting a no cost extension for our current EbA grant?

Yes. Past and existing CBF grantees may apply, independent of the number of projects they have or are undertaking with CBF. Grantees’ past performance will be considered in the selection process. The final decision on the concept note selection rests with the recommendations of the EbA Facility Evaluation Committee.
Does the fourth call for proposals accommodate research related to health and ecosystem management?

Research elements as part of an EbA approach can be considered if they contribute to the overall EbA objectives. Ecosystem health is an important aspect of EbA. Please also see the presentations of this webinar and resource links provided for further guidance on EbA focus.
Is there a minimum or maximum number of eligible countries that can be included in a concept note for a regional project?

The minimum would be one (national project). The maximum number of countries that can be supported by EbA funds would be all eligible countries and territories, i.e. 14: the nine primary beneficiary countries plus five that may benefit from regional projects. Primary beneficiary countries are: Cuba, Dominica, Dominican Republic, Grenada, Haiti, Jamaica, Montserrat, Saint Lucia, and St. Vincent and the Grenadines. Additionally, Antigua and Barbuda, The Bahamas, Barbados, St. Kitts and Nevis, and Trinidad and Tobago may participate in regional projects (secondary beneficiaries). .The majority of effort and CBF funding should be dedicated to primary beneficiary countries.
Is a lead applicant allowed to partner with a UK or EU university?

Yes.
Is a private company based in the EU eligible to apply? If we are eligible, should we partner with an entity from the eligible countries (consortium)?

There are no restrictions on the home base of a lead agency but being Caribbean-based is an asset. A private company based in the EU is eligible to apply. Private sector applicants are required to provide a minimum of 50:50 cofinance. Consortium applications, with a clearly defined lead applicant, are welcome. The application would be assessed on a competitive basis, with evaluation criteria including experience in the geographic area, cost-effectiveness (proportion of funds that reaches beneficiaries in EbA countries), stakeholder inclusion and partnerships, capacity-building in target community, among other criteria. The evaluation matrix is available on our website.
Only a few countries are listed as eligible to apply under the CBF EbA Facility Second Call for Proposals. Will any exceptions be made to community based organizations within neighboring Caribbean countries that are not listed on the CBF website?

Eligibility for EbA funding is based on the list of low and middle income countries that are eligible for Overseas Development Assistance (ODA), as identified by the Organization for Economic Cooperation and Development’s Development Assistance Committee (OECD-DAC). Additional Caribbean countries may receive support through their participation in multi-country projects. Multi-country projects are projects involving activities in more than one country, and the majority of countries (at least three- quarters) must be on the list of eligible countries referenced above. These multi-country projects could benefit the following additional insular countries: Antigua and Barbuda, The Bahamas, Barbados, St. Kitts and Nevis, and Trinidad and Tobago.
Can the St. Augustine Campus of the UWI based in Trinidad and Tobago be allowed to apply as the Lead, given that The UWI is a regional institution?

Yes, regional institutions are eligible, if they meet the other qualifying criteria. There are no restrictions on the home base of the lead agency, but being Caribbean-based is an asset.
I do not have any business registration documents or financial documents (audits). Is this a barrier to my application?

Yes, this is a barrier. The CBF EbA Facility does not provide grants to individuals. Two years of recent audits and a certificate of registration of the lead applicant are required as part of the concept note submission.
Can a University based in Florida be the submitting organization for proposed work overseas with Caribbean communities?

There are no restrictions on the home base of the lead agency, but being Caribbean-based is an asset. If they meet the other qualifying criteria, they can lead the proposal.
We at the University of Havana need you to kindly send us the concept note template in English and Spanish, as we have not been able to download it and we are very interested in applying to the EbA Facility’s Fourth Call for Proposals.

Applications that include Cuba will only be accepted from United Nations agencies and US based institutions that have experience in implementing projects and other activities in compliance with US Government regulations concerning Cuba. If the lead applicant also encounters problems downloading, a representative of the lead applicant should contact us.
Although our foundation was registered in 2018, our finances have been mostly managed by a parent company that gave birth to the foundation. Just recently we started managing and registering our finances under the foundation’s own account. Is this information enough to fulfill the requirement or is it completely necessary to have an external auditor audit our finances?

The foundation will only be able to act as lead applicant if it can provide two years of audited statements in its own name.
Is it possible for an organization to submit more than one concept note under this call?

Yes. There is no upper limit to the concepts an applicant can submit. Each Concept Note will be assessed individually on a competitive basis like any other concept and thus compete with each other.
Can we submit a concept note without the financial audit or will we be disqualified for not meeting that requirement, even though we have a promise of audit?

You will need to provide audited financial statements at the concept note stage as described in the Call for Proposals to be qualified for consideration. As identified in the concept note template, Government Ministries are exempt from this requirement where separate audited financial statements are not produced.
Our organization does not meet certain criteria mentioned in your call such as: past grant size, relevant project experience or publications. How best can we present our proposal?

Only applications meeting the criteria specified in the Call for Proposal documentation will be considered for funding in a highly competitive selection process. A consideration is to partner with an organization that fulfills the required criteria.

Full Proposal

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Project Implementation

How much research may a project employ in comparison with implementing different EbA measures?

The testing and development of new EbA approaches and models are identified as possible options in the call documentation together with the scaling-up and replication of proven concepts.
We have an on-going EbA project with a consortium of partners. We would like to extend the project as new opportunities have emerged to expand and strengthen certain components. What are the criteria for extending projects?

We do not give cost-extension to existing projects. However, follow-up projects (a “phase 2”) and upscaling will be considered. The application process is identical to a new project. For existing projects that already have some results and are aiming for a phase 2, the added value and/or how the new submission builds on existing efforts should be clearly stated.
Can the proposal include multiple intervention categories such as hybrid restoration solutions (green-gray) and community engagement categories? These often need to be integrated to be most effective.

Yes, in fact an integrated approach is typical for EbA projects.

Project Location

If we cover a number of geographies within the country and address several EbAs at the seascape scale, would it be possible to apply for a larger grant?

Grants would generally range from US $250,000 to US $2 million, with some exceptions for larger grants involving multi-country/regional projects. National projects have a USD 2 million ceiling.
Can we submit potential project sites and then select the specific site during project implementation?

It is expected that your site(s) is very specific in the concept note stage and does not change later in the process.
Would the EbA Facility accept a proposal for a regional project that would serve the coasts of the Central American Caribbean?

The EBA Facility currently only finances projects in the insular Caribbean Small Island Developing States (SIDS). Thus, the Central American Caribbean is not eligible for an EbA Facility Grant.
Could the project be located or partly located in Caribbean islands from non-Caribbean countries (Honduras, Colombia, etc.)?

The CBF EbA Facility can only fund eligible Caribbean island states and territories. Any other country participating in a regional project would have to be supported entirely by co-finance. Concept Notes would be assessed based on the proposed outcomes for eligible Caribbean SIDS.
Are small island developing states or nations eligible for large grants?

Caribbean SIDS are eligible for large grants. The lead applicant should have a proven track record of managing grants of that size.
Can a non-Caribbean entity be the main applicant and project lead?

Yes. The call is open to a wide range of Caribbean national, regional and international entities, as well as consortia of organizations. Organizations from outside the Caribbean applying for funding should have EbA experience/expertise, as well as one or more local partners. Preference will be given to organizations with experience working in the Caribbean. Further, it is obligatory that international organizations applying for grants will incorporate knowledge transfer and capacity building activities for the local partners in their projects.

Project Size

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Reporting

We are very interested in applying and wanted some more information regarding the reporting requirements.
Reporting requirements will be specified in the grant agreement with successful applicants. Current grantees under the 1st CfP are required to submit the below-listed. Additionally, the CBF may request other information or reports, as may be required in order to assess the project and/or to comply with any internal policies, procedures, and obligations pursuant to its funders:

An Annual Work Plan within 25 business days of signing and subsequently annually, on the same date;

Project Financial Reports for the 6-month period up to the 31st of December and 30th of June of every year to be delivered by the final business day of the following January and July, respectively;

Audited annual financial statements promptly following such audit, by June every year following the respective financial year.

Project Progress Reports for the 6-month period up to the 31st of December and 30th of June of every year to be delivered by the final business day of the following January and July respectively,

A Final Narrative Report and a Final Financial Report to be delivered 40 business days after expiry of the grant agreement; and

A Close-out Report to be delivered within 25 Business Days from the expiry of the grant agreement.

It is likely that the agreements under the 2nd CfP will follow the same, or a very similar, reporting schedule.
What is the difference between a medium and large grant in terms of requirements to apply and manage/report?

There are no additional requirements for the larger grants. We do expect the applicants to have experience in managing grants in the size bracket they apply for.
Will the project implementation and reporting reminders be in line with KfW procedures?

EbA Facility projects follow CBF procedures. These currently include some KfW procedures and where these are included, they will be identified in the grant agreements. The reporting schedule will be defined in the grant agreement (see Q&A 15) and does not contemplate reminders.

Frequently Asked Questions

EbA Call for Proposals

EbA 5CfP FAQs

EbA 1 - 4CfP FAQs

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